How to Write a Business Email – Read Here to Find Out How to Write a Professional Email
Have you ever heard the saying “this meeting could have been an email.”? Well, these days, a lot more business meetings are being condensed into emails, and doing business and communicating online is more important than ever. It seems like the coronavirus pandemic is going to change the way we work forever, so it’s important to be prepared and know how to write an enticing and professional email no matter what field you’re in. Not only will this article help you learn how to write a business email, it will supply you with different how to write a business email examples like how to write a business email with attachments, how to write a business email to your boss and how to write one to a potential employer or business partner.
A Business Introduction Email
Whether you want to know how to write a casual business email or how to write a formal business email, introducing yourself in a business setting or format is the first step to any great business relationship or opportunity. Business introduction emails are essential for getting you recognized, remembered, and potentially in business with others. When writing an introduction, consider who your audience is. Put the email in proper format with a subject line, a professional greeting and a body paragraph that tells your reader the most appealing things about you in context to what you are wanting to gain from this email. For the greeting, use the person’s name unless you don’t know their name.
For a more casual email write Hi, (person’s name) or Hello (person’s name). For a more formal email it might be more appropriate to say Dear (person’s name) or Good Afternoon (person’s name). In a more formal setting it might be important to put the person’s first and last name or just their prefix and last name such as Dr. Smith, Professor Smith, Mr. Smith, Miss Smith, or Mrs. Smith. Then use information to describe yourself that is relevant to the business inquiry or opportunity that you are writing about.
If your email is about working in a scientific research lab, you might not want the first thing you say about yourself to be something that has to do with your experience as caretaker for the elderly unless it can somehow be related back to the kind of scientific research you would be doing. It would be best to put information about your own scientific studies and research opportunities in your introductory email instead. You would also benefit from attaching your C.V. or resume to the email as well as any other attachments that say something about you or your work which you think would be eye catching and important for your introduction. Make sure to end the email politely and read it over for spelling or grammar errors. It can also be helpful to ask a friend or colleague to read it over for you to get a second opinion if the email is really important.
After all, this email could be an email to a potential business partner, employer or grant reviewer, so you want to put your best foot forward. An introductory email could also be something of a business meeting request email, and if you make a good impression with your introduction it could land you a meeting, interview or opportunity to discuss more in the future.
A Business Proposal Email
A business proposal email is a business enquiry email that is very important to write properly. Making a good and professional impression can make or break your chances of getting your proposal approved. To make a good business proposal you will want to be concise, use very well written English and sell your pitch with the right audience in mind. All the etiquette steps that are outlined in the business introduction email are also important in a business proposal email.
This means using the proper greeting, concise paragraphs explaining your idea and pertinent information and qualifications as to what makes your proposal sound and worth investing in, and the proper closing and signature. It is important to outline exactly what steps you will take in order for your business proposal to succeed. Do not use a passive voice when writing this email meaning that you shouldn’t include words like just, could, if it’s possible, etc. Instead, make statements about what needs to happen in order for the proposed business idea to be seen into fruition. Instead of saying “if given the opportunity I will do my best to sell my product” say “I will sell my product.” Don’t make your email too lengthy, but be sure to include resources and attachments that explain your idea well and show your credentials to reach success.
Another important factor in how to write a proper business email is following up. This shows interest and makes sure that your email is not lost in the stream of emails that many important business professionals receive every day. It is also important etiquette to write a business thank you email, which will show that you are a courteous person who is nice to work with and appreciates the opportunities they are given.