Electronics

How to Connect Printer to Router | A Guide to Setting Up Wifi Enabled Network Printer

May.05.2021
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connect printer to router

These days there are so many people working from home and a plethora of reasons why you might not want to or be able to attach your computer to your printer every time you need something printed out. That’s why it makes sense that a lot of folks are desiring to figure out how to get their printer set up in a wireless way and learn how to make a USB printer a network printer. There are two main ways that you can connect a USB printer to network servers in your home or office. Firstly, you can connect the printer to the router by plugging the USB connection directly into your router, or if your router is not close to your printer you could connect USB printer to the router to a wireless print server device. This will make printing far easier and accessible to more than one computer at a time. It also means that if you want to print something from a different room you don’t even have to stand up to do it.

Connect USB Printer to Network

If you work in a group setting, it might be in your best interest to find out how to turn a USB printer into a network printer. While most USB printers are set up to connect with a wire to a single computer, the way to convert a USB printer to ethernet is simple and can allow multiple computers to print from the same printer at relatively the same time. This is efficient in saving you time and energy so you can be your most productive and others can too. To connect a USB printer to ethernet you will either need to have an internet router that is compatible with a print server and has a USB port, or you will need to purchase a wireless print server device that can be connected to your main wifi router. Some printers are wifi printers and they have the ability to connect to your wifi server without plugging them in or buying any additional hardware, so check to make sure that your USB printer is not in fact a smart printer or a printer that can wirelessly connect to the wifi router.

How to Connect USB Printer to Network

convert usb printer to etherne

If connecting your USB printer directly to your wifi router, here are the steps you should take to get everything up and running.

  1. Make sure that your printer and your wifi router are plugged in and functioning properly before you connect them so that you can ensure that the connection will work.
  2. Connect the USB cable from your printer to a USB port on your router. If your router does not have this option you will need to look down below at the instructions for setting up a wireless print server for your computer instead of connecting it directly to the router.
  3. Turn on your printer and allow it time to recognize the connection to your wifi router.
  4. In order to make sure that your printer is set up to print using your wifi network, use your computer to facilitate connecting your printer to the server by turning on print server mode. Some printers will not require this additional software step. You can find out if it’s necessary by reading about your specific printer.
  5. Test it out by selecting a document to print using your newly hooked-up network printer.

Connecting your printer to your wireless network using a wireless print server:

In order to do this, you will need to purchase a wireless print server. This is a helpful thing to do if your wifi router does not support connection to a USB printer or if your wifi router is in an inconvenient place for plugging into your printer. Follow these steps to set it all up.

  1. Make sure that your printer and your wireless router are plugged in and functioning properly.
  2. Plugin your print server and make sure it is turned on.
  3. Plug the USB cable from your printer into the USB port in the wireless printing server.
  4. Turn on your printer and give it time to recognize the wireless printing server.
  5. Get your wireless printing server connected to your wifi network by pressing and holding the WPS button on your wifi router for a few seconds.
  6. Then go to your wireless printing server and press the WPS or INIT button for a number of seconds to get the two connected. This may take up to one minute.
  7. Connect your computer to the printer by installing any virtual port software for your printer.
  8. Test to make sure that everything is working by printing a document through your wifi-connected printing server.
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